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Charter negotiation and acceptance for flight mission.
Obtaining over - flight and landing permits.
Negotiating for fuel best price and availability at the landing airports.
Confirm airport charges and handling fees as may be necessary.
Pre - Flight Co-ordination
Contacts with the hotel before check out to ensure that all services are covered, ensure that crew transportation is ready.
Update the AEROLOGISTICS to meet the crews, escort them through customs and Immigration procedures.
Crews transportation to the aircraft
Coordinate with the fuel suppliers, catering and cleaners for on time service delivery.
Ensure that the passengers are received by the on ground supervisors and taken to meet receiving party at VIP lounge, escorted through customs.
En-route Flight Following
On time movement message for Off-Chocks, Airborne, ETA (Estimated Time of arrival) and AA (actual arrival) Touchdown and on-blocks.
Monitoring the flight progress through contact with the crews via HF, En-route ATC towers and Flight Information Services stations.
Ensure the destinations station has the most accurate ETA for the flight to ensure all services are ready for the receipt of the aircraft i.e. Passenger or cargo & Crew transportation, Customs and Immigration pre-clearance, VIP Lounge and crew lounge arrangements.
Post Flight Co-ordination
Arranging of aircraft security.
Aircraft cleaning and other ancillary services as requested by Captain on board.
Updating on status of the crews at the hotel.
Reporting to the operator where the aircraft is parked.